Meeting Cost Calculator

Calculate the real cost of your meetings. Enter participants, duration, and hourly rates to see the total expense instantly.

This meeting costs
€0
Cost per minute
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Cost per person
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Duration
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Participants
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How It Works

  1. Enter the number of participants attending the meeting.
  2. Set the total duration of the meeting in hours and minutes.
  3. Input the average hourly rate (salary or billing rate) per participant.
  4. Click 'Calculate' to instantly see the total monetary cost of your meeting.
  5. Review the breakdown to understand how time and headcount drive your meeting expenses.

Formula

Meeting Cost = Number of Participants × Duration (hours) × Average Hourly Rate per Participant

Example

Input: 8 participants, 1.5 hours, $75/hour per participant
Result: Total Meeting Cost = 8 × 1.5 × $75 = $900

FAQ

The calculator multiplies the number of participants by the meeting duration in hours and then by the average hourly rate per participant. For example, 8 people meeting for 1.5 hours at $75/hour each results in a total cost of $900.

Absolutely. All calculations are performed entirely client-side in your browser. No data you enter — including participant counts, hours, or salary figures — is ever sent to any server or stored anywhere. Your information remains 100% private.

The current tool uses a single average hourly rate across all participants. For a mixed-rate meeting, calculate the average of all participants' hourly rates and enter that value to get a close estimate.

Meetings represent a significant hidden expense for organizations. By quantifying the real dollar cost, teams can make more informed decisions about whether a meeting is necessary, who truly needs to attend, and how long it should last — ultimately improving productivity and reducing waste.

The calculator is currency-agnostic. You can enter any hourly rate in your local currency — dollars, euros, pounds, or any other — and the result will be displayed in the same currency you input.